REGISTRATION FORM 2020/2021

Registration
Our company requires re-registration each academic year. This policy ensures we have current and accurate information which fulfils our registration procedures, complies with our Ofsted directives and enables us to meet GDPR guidelines.

Admissions and fees list

Fee structure: commencing September 2020

Type of session Cost per child
One breakfast club session £5.60
One after-school session £11.60
One full week breakfast club £27.00 includes £1.00 discount
One full week after-school £53.00 includes £5.00 discount
Emergency after-school session £16.00
Annual registration fee £10.00

Please ensure that you read and complete all permissions in line with changes introduced on 25th May 2018 with General Data Protection Regulations (GDPR) and how we use the data you provide.

Out of Hours Kids’ Club
2 Riversdale Road
L19 3QW
0151 306 4775

Email: info@outofhours-kidsclub.com
Twitter: @OutofHoursKC
Website: www.outofhours-kidsclub.com

BOOKING INFORMATION

Places are reserved for the full academic year. Days booked are paid for regardless of attendance.

CHANGING BOOKED DAYS

We recognise that your booking may be subject to change, due to work/training/family commitments. Changes to booked days can only be made at the start of each half term. Notice of changes must be given to the Site Manager prior to the end of the term using a ‘Change of Day/Notice to Leave’ form. You cannot change, reduce or increase days for a fixed period of one half term.

EMERGENCY PLACES

Emergency places will only be accepted in exceptional circumstances. Out of Hours Kids’ Club only provide emergency places for children who are already registered with us. We are unable to provide emergency places to accommodate increases in working hours or for notified appointments such as (Doctor’s, Dentist or Hospital) appointments. Out of Hours Kids’ Club consider an exceptional circumstance to be a situation whereby you cannot physically collect your child due to a situation arising that is beyond your control.

SHIFT PATTERNS

Shift patterns can only be accommodated if advance notice of dates required is provided prior to the end of each half term. Changes to your shift pattern can only be made at the start of each half term but you must provide the Site Manager with your shift pattern prior to the end of the previous term. You cannot change, reduce or increase any days booked on your shift pattern. Shift patterns must be provided at least one month in advance.


CHOSEN ATTENDANCE

Breakfast Club - Required days
After School Club - Required days

Changes to booked days can only be made at the start of each half term. Days booked are paid for regardless of attendance.


Is the child subject to any legal orders? E.g. Care orders, Residency Orders etc. *
Details of Parent/Carer/Persons with Parental Responsibility

Parent/Carer 1

Does this person have Parental Responsibility? *
Will this person be collecting from Kids’ Club? *
Will this person be the first person contacted in case of an emergency? *

Parent/Carer 2

Does this person have Parental Responsibility? *
Will this person be collecting from Kids’ Club? *
Will this person be the first person contacted in case of an emergency? *
Emergency Contacts - Other Than the Parent/Carer (We will always try to contact parent/carers first)

1st Emergency Contact

Can this person collect from Kids’ Club? *

2nd Emergency Contact

Can this person collect from Kids’ Club? *

Please note that if you plan to have your child collected by someone under the age of 16, a written letter of permission will be required. This must be in place prior to a request being made.

Child & Emergency Contact Details Data Consent
I give permission for Out of Hours Kids’ Club Ltd to retain, store and process my child’s data, sensitive data, contact details and emergency contact details for the purpose of providing the services booked according to the Company Policies and Procedures, Ofsted standards and Welfare requirements. *
I confirm that the emergency contacts have given consent for their details to be shared for relevant contact to be made. *

Please note that in some cases, not giving permission may mean that we are no longer able to provide you with the service you access from us.

For security reasons we would ask that you specify a PASSWORD for your child. You need to inform us in advance if someone new is coming to collect your child.

Information About Your Child

Please give as much information as you can in the following sections.

Please ensure that you provide us with information about your child so that we have an accurate picture of their requirements and can confirm that we are able to meet their needs.
Please give us details any allergies that your child may have.
E.G an inhaler, an Epipen. Please give us details of the medications that are prescribed and when they are taken. Please let us know if medicine will be needed for us to store on site. If your child uses an inhaler or EpiPen, or any other medication, Out of Hours Kids’ Club will require a medication form to be completed and stored on site with the medication. The medication form must show it has been prescribed by a Doctor for the child and it must be in date.
E.G. vegetarian, vegan, no dairy, no pork, no gluten.
Please detail as much information as possible so that we can provide the best possible care for your child.
Is your child registered disabled? *
Permissions
You must hand over your child to Out of Hours Kids’ Club staff and sign them in on the daily register at Breakfast Club to ensure their safety and for us to take responsibility for your child. Your child will be handed over to the school staff at the end of Breakfast Club. If your child attends any extra-curricular activities we will drop them off at the relevant activity. *
At the end of the school day infant children will be collected from their classrooms. Junior children will be collected from the Out of Hours Kids’ Club meeting point (which is located within the school). Kids’ Club staff will collect your child and escort them to the rooms used by Kids’ Club. You must sign your child out when picking them up at the end of their session. *
In the event of your child feeling ill we will contact you or your emergency contact numbers to arrange collection. In the event of an emergency situation occurring we would telephone an ambulance and your child may be taken to a hospital for treatment. We will contact you as soon as possible in this situation. I consent to my child being given First Aid in the event of an accident. *
The children will be encouraged to develop the ground rules for the setting which will be based on kind words, kind hands and kind feet. Your child will have the ground rules for the setting explained to them when they start. You will be required to ensure that your child/children adhere to the ground rules for the setting. Please ask to see our Behaviour Management Policy/Exclusion Clause for further clarification. *

Photos - Internal

I give permission for my child to be photographed during activities. These may sometimes be group activities and the photos will be used for EYFS Learning Journals or displays on our notice board. Out of Hours Kids’ Club Ltd will ensure photographs are kept securely and will only be used in accordance with General Data Protection Regulations and your permissions. *

Photos - External

I give permission for such photographs to be used on the Out of Hours Kids’ Club Ltd website or publicity photographs – such as our parent’s newsletters. (Names will not be attached to photographs shown). Out of Hours Kids’ Club Ltd will ensure photographs are kept securely and will only be used in accordance with General Data Protection Regulations and your permissions. *
I give permission for face paints to be used on my child. *
I give permission for plasters to be used on my child if necessary. *
I give permission for sun cream to be applied if staff deem it necessary in hot weather. We use a hypo-allergenic high factor product. *
I give permission for my child to use bikes, scooters, skateboards, scooter boards, pogo sticks and skates provided by Kids’ Club with a helmet provided and fitted by Kids’ Club. *
Payment Information

Fees are due in advance on the 1st of every month. Children who attended last academic year should have received a reference number pertaining to their site. Please continue to use the same reference (Unique Reference Number/URN.) Children registering for the first time will be issued an individual reference to quote on all payments. If you have not received this please email finance@outofhours-kidsclub.com

Bank Transfer/Standing Order *
Tax Free Childcare Payment *
Childcare Voucher Payments *
Finance Queries Contact Method

PARENT/CARER CONTRACT AND AGREEMENT

Please read this contract carefully and sign to demonstrate that you agree to all of the terms of the contract.

FEES

The Registration fee of £10 must be paid on completion of the Registration Form before places can be confirmed. Proof of payment of the Registration Fee must be made by emailing finance@outofhours-kidsclub.com with a screen shot of the payment.

Payments must be made in advance on the 1st of every month. If paying with vouchers the Finance Team requires a copy of the email from the voucher company confirming the payment.

We calculate fees on a monthly basis, by working out the fee for the full year (39 weeks, less Bank Holidays and Inset Days) and split it across September to July (11 monthly payments.)

If paying by BACS transfer or standing order you must obtain a Unique Reference Number and payment details from finance@outofhours-kidsclub.com

If you have not been issued with a URN, please email finance@outofhours-kidsclub.com

All permanent days must be paid for. This applies even if your child is off sick or on holiday.

Your contract will start on the first day of the new school term except in the case of siblings of Reception class children who may have a later start date. This needs to be arranged with the Site Manager and the start date needs to be confirmed and agreed for both children.

You will not be charged for school inset days, bank holidays and school holidays.

If your child attends Colomendy, PGL or other residential visits with the school, a half fee is required.

If we are unable to operate in a school due to strikes, building work, floods, fire, inclement weather etc. a half fee is required.

Registration for breakfast and/or afterschool places will be suspended if payments are more than two weeks in arrears.

Please direct finance queries to finance@outofhours-kidsclub.com.

If you require receipts these can be provided on a half termly basis.

You will be issued with a yearly invoice in August 2020 with the amount to pay each month. It is the parent/carer’s responsibility to keep up to date with payments.

DATES/DAYS CONTRACTED

You cannot change, reduce or increase these days for a fixed period of one half term. Changes to contracted days for future half terms can be made if necessary, but notice of these changes must be given to the Site Manager prior the start of a new half term so that registers can be adjusted. Parents wishing to change days should use the Change of Days form – available from the Site Manager. Any changes will be subject to availability.

At the end of a school term the schools close early. Out of Hours Kids’ Club will operate from this time for a 2.75hrs session, dependent on the site. Please confirm the actual operating times with your Site Manager. If this is one of your child’s permanent days the fee is payable even if you decide your child will not attend the session.

A minimum of two weeks’ notice is required to leave Kids’ Club, not including school holidays.

If your child is not coming to Kids’ Club, it is imperative that you let us know by phone call or text to confirm this. It is not acceptable for your child to inform us, or for us to be told by their class teacher. If your child is not at the pick-up point for after-school, we have a duty of care to follow our Missing Child Procedure.

You must inform us if your child will be attending any extra-curricular activities in school on the days they are booked to attend Kids’ Club and a member of staff will collect them if necessary.

The children must be collected from site prior to the closing time.

If you know you are going to be late you must telephone the Site Manager to inform them and they will let your child know.

Due to the nature of our leasing agreements staff and children may have to wait outside the premises after operating hours and a late fee will be payable on site, see Extra Charges, below.

EXTRA CHARGES

A fee of £25.00 will be charged for HMRC or Housing Benefit breakdown searches or payment / attendance confirmations.

A fee of £10 per 15 minutes (or part of) will be charged to those who are late collecting their child. This fee is payable directly to on site staff.

I have read and understood all of the points above and I agree to abide by the terms of this contract. *
Parents will be authorised with an invoice in August 2020 and it is their responsibility to keep up to date with payments.

Our Bank details:
NatWest PLC, Out of Hours Kids’ Club Ltd
Sort code: 60 01 11 Account: 29532094

Tax Free Childcare reference information:
Booker 322447 | Dovedale 503961 | Woolton 322449

REGISTRATION FORM 2020/2021